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Permit Review Detail
Review Status: Completed
Review Details: RESUBMITTAL
Permit Number - T07OT00493
Review Name: RESUBMITTAL
Review Status: Completed
| Review Date | Reviewer's Name | Type of Review | Description | Status | Comments |
|---|---|---|---|---|---|
| 01/04/2010 | ELIZABETH LEIBOLD | ENGINEERING | REVIEW | Denied | TO: Bruce Wilson, PE, Guy Shoaf, Carondelet Health Network LOCATION: 1601 West St Mary's Rd, T14S R13E Sec02, Ward 1 SUBJECT: 4th Revision of the Levee improvements for St Mary's Medical Center REVIEWER: Elizabeth Leibold, PE, CPM, CFM APPLICANT: St. Mary's CLOMR: letter issued by FEMA for Case#05-09-0988R, Jan 30 2006 ACTIVITY: T07OT00493 (Floodplain Use Permit) SUMMARY: A resubmittal for this project was submitted for Floodplain Use Permit review, including: 2 copies of the revised Levee Improvement Plan Silvercroft Wash For St. Mary's Medical Center, copies of the several versions of the revised draft of the Flood Control Easement Acquisition Agreement, Exhibit A: Legal Description, Exhibit B: Operations and Maintenance Manual, revised Silvercroft Wash Levee Maintenance and Operation Plan report, Exhibit C: Hospital Parcel Legal Description, Exhibit C: Permitted Exceptions, Exhibit D: MOU for Utilization of Flood Control Easement Silvercroft Levee 2009 Construction Requirements at University of Arizona Tumamoc Hill Nature Preserve, one copy of the revised Environmental Resource Report for St Mary's Levee, and an incomplete copy of LMT geotechnical report. The subject property is currently located within a Special Flood Hazard Area (SFHA), Zone A as shown on the Flood Insurance Rate Map (FIRM), Community- Panel No. 04019C-2210K, effective date February 8, 1999. The City of Tucson attorney's office and TDOT must review the project for the proposed access and maintenance easement and agreement. Further comments are forthcoming due to comments from the City Attorney and FEMA/State floodplain representatives. Meetings / conference calls were held 30OCT09, 2FEB10 to go over MOU / easement / agreements for levee floodplain requirements. It is understood by PDSD Engineering, that FEMA is expected to update the SFHA for the St Mary's campus from Zone A to X zone, once the Levee is constructed by Carondelet and certification is obtained. Engineering Division of Planning & Development Services Department has received and reviewed the resubmittal package and provides the remaining floodplain use permit comments per Floodplain, Stormwater, and Erosion Hazard Management Ordinance Sec.26-11.2.b and other sections of the Tucson Code and drainage standards. The City of Tucson needs remaining comments addressed in order to issue the floodplain use permit for the construction to begin. FLOODPLAIN USE PERMIT COMMENTS: 1) NFIP Section 65.10(d): From correspondence from TDOT, Floodplain Administrator, the City Attorney's Office, and previous discussions with the applicant, Carondelet is expected to construct levee, provide certification documentation to FEMA, obtain FEMA LOMR approval, and that Carondelet would be responsible for Levee maintenance, where the City of Tucson will act as facilitator. It was also discussed that TDOT under contract with Carondelet might act as an initial maintenance contractor for Carondelet. Explain how this project conforms to maintenance requirements under CFR 44 Sec 65.2, and 65.10. 2) DS Sec.10-02.1.5: A draft of the levee access and maintenance Agreement documents must be provided to, and accepted by, the City of Tucson. Provide revisions and update on status of these documents. 3) DS Sec.10-02.2.2.5.D: As stated in previous submittal comment letter, provide a special provisions report. Include any construction restrictions. 4) DS Sec.2-05.2.4.H.5: The proposed project is partially on the Arizona Board of Regents parcel and partially on the St Mary's property, and within the City jurisdictional limits. There are the area owned by the Arizona Board of Regents (Parcel 116-15-1930), and the smaller area on Parcel 116-15-190C which is close to the existing box culvert at West Anklam Road, which is listed as being owned by St Mary's Hospital & Health Center. One of the easement legal description / exhibit has labeled the street incorrectly as St Mary's Road. Update the easement documents to reflect access from Anklam Road. Provide copies of the revised legal descriptions for the construction, maintenance, and temporary construction easements. A notarized statement, an Agreement, and / or accepted recorded easement from the Board of Regents will be required. 5) NFIP Section 65.10(d), DS Sec.10-02.2.3.1.6.C.2: Address the remaining Silvercroft Wash Levee Maintenance and Operation Plan comments. This plan must document the formal procedure that ensures that the stability, height, and overall integrity of the levee and its associated structures and systems are maintained. Address the remaining comments: a) Revise page 1 item 2 first sentence to state that 'the following list of City Engineers will facilitate the Maintenance management of the levee'. b) Assure table that lists field items includes complete list of inspection / maintenance criteria. Add or clarify: watershed (overall watershed flow direction and other watershed conditions), joint material (intact), utility disturbance (existing utility lines), compaction (geotechnical assessment may be needed), and enclosure structures (functional security fencing). c) In stormflow section 4b), the manual states that the Stormflow Report needs to provide ALERT rainfall data. Provide in response letter or explain in manual whether there is an ALERT rain gauge or other gauge near or upstream of the proposed levee structure. Provide location of closest gauge in report. d) Add to the manual that the Carondelet Professional Engineer or other designee shall provide design assessment for major repairs if needed and proposed corrections in a report that may need to be submitted to the City of Tucson PDSD for review. e) Explain in response letter the location of the report where clarification has been added that a subsequent report may be required to be submitted detailing the completion of any repair, restoration, reconstruction, or other action taken to address any deficiencies found from inspections. f) Add to the Maintenance and Operation Plan report that the inspection report from the engineer shall specify a time frame / guideline for the expected time period to complete any required correction for each of the inspection condition items that must be addressed. Clarify and add to the manual that there will be required minor repair, restoration, reconstruction, or other action taken to address any deficiencies found from the inspection sheets, and that the report shall state a time frame to complete actions. There may be further clarification needed to specify the agreement and responsibilities of the levee maintenance. Further comments forthcoming after submitting the maintenance Agreement and further discussion with the City of Tucson Attorney. g) A copy of the descriptions of the maintenance easements shall be provided in the Maintenance and Operation Plan report. h) Explain whether the special provisions report is a part of the maintenance report, either as a reference or in the appendix, or construction specifications. Special provisions report was not submitted with this submittal. If necessary add reference to the project's special provisions report to report. i) Although the City of Tucson is intending to act at facilitator, ultimately responsible for ensuring maintenance activities are accomplished, Carondelet shall have a point of contact to advise on major repair or replacement of the levee structure, and, as discussed in prior meetings, provide financial reimbursement for maintenance. Provide contact name and phone number on page 1 of the Maintenance and Operation Plan report. j) On cover sheet of the report, change 'Responsible Party City of Tucson under contract by Carondelet'. It is also noted that the cover of the last report submitted is no longer entitled Silvercroft Wash St Mary's Medical Center Levee Operation Maintenance and Repair Manual, but Silvercroft Wash Levee Maintenance and Operation Plan. The City of Tucson PDSD Engineering has understood that Carondelet is financially responsible for any maintenance that Carondelet may contract TDOT to do, and the City is the facilitator, ultimately responsible for maintenance management only. Clarify in report that other contractors may be used to do levee maintenance as approved by facilitator and accepted by Carondelet. 6) Tucson Code Sec.26-11.2(f), -2(b)(4): Address the remaining comments for the levee improvement plan sheets: a) Address the following General and Grading Note comments: i) Clarify note 44 per agreements with City of Tucson, in particular TDOT & Attorney's office. ii) Clarify note 37 for spelling clarification and 'Planning' and Development Services Department. iii) Add a note that an extra copy of the as-built plans (from certification/LOMR submittal) are required to be submitted as well to the City of Tucson Planning & Development Services Department Engineering Division once the levee construction is completed. iv) Update date in note 36. b) The area labeled as construction staging and cleaning area on sheet 1 does not appear to be located within the access easement. Clarify whether the access easement area needs to be enlarged to incorporate area for the vehicle wash off and staging. c) Provide dkt/pg on sheet 7 for access easement and temporary construction / mobilization yard area easement at the northwest corner of the project. d) It was stated in previous response letter that structural calculations were provided for scour wall toedown structure, please provide. e) DS Sec.10-02.2.3.1.5.G: As stated in previous comment letter, once authorization has been obtained, provide a copy of the letter of acceptance from property owner(s) for this drainage improvement. The access/maintenance Agreement for the levee easement area and any MOU from City Attorney's Office will need acceptance by all parties including St. Mary's Hospital, The University of Arizona Board of Regents, & City of Tucson. f) Tucson Code Sec. 26-7.2, DS Sec.10-02.1.5: As stated in previous comment letter, provide and label docket/page for the levee maintenance easement on plan view once the maintenance easement is obtained for the levee structure and access to the levee structure. g) Clarify locations of cross-section details on planview sheet or on section labels, to assure stationing matches section locations. h) There may be a discrepancy in the vertical datum / benchmark. The FIRM panel refers to NGVD and the note on sheet 1 refers to NAVD, and the leader points to the upstream headwall and the note refers to the downstream headwall. Clarify. i) There is a CLOMR condition that states that the existing material of the existing levee shall be shown on the plans to be replaced by new material. Explain in response letter and clarify on improvement plans. 7) Tucson Code 26: Revise the SWPPP for this project according to the remaining comments: a) As stated in previous comment letter, signatures for the operators on Certification Statements must be on the site copy of the Stormwater Pollution Prevention Plan (SWPPP) at, or before, commencement of construction. At minimum, one operator, either the engineer of record or the project manager shall sign the certification and submit with the SWPPP for the plan review package. b) As stated in previous comment letter, please label receiving waters on the SWPPP exhibit, for operators use. Silvercroft Wash may be labeled as receiving waters as well. If labeling Santa Cruz river, label on location map for contractors use. c) On plans, provide the easement information referenced in this submittal response regarding the access at the northwest corner of the mobilization yard. Assure sufficient area is available to traverse from the staging area next to Anklam Road to the mobilization yard area. d) For inspection purposes, include in SWPP report the enclosed "AZPDES - Posting Requirements" green sheet. This document or a copy of the NOI will need to be completed and posted at construction entrance of the site at beginning of construction activities and maintain this posted document throughout project construction. e) Explain on SWPP exhibit how/when wash off area (as shown in keynote 3) is to be used. f) Provide hatching for all hatched areas shown on SWPP exhibit planview. 8) DS Sec.10-02.2.2.5.D: As stated in previous comment letter, the levee access and maintenance easement limits shall be revised to assure sufficient construction access, while minimizing disturbance of the floodplain area. Once the limits of the easement have been accepted by Arizona Board of Regents and by the City of Tucson, submit a copy of the recorded easement. 9) DS Sec.2-13: As stated in previous comment letter, per City Attorney's office, an ERR Report is required for the project. The ERR Report that was submitted is acceptable for the Floodplain Use Permit review. 10) Any outstanding documentation regarding the authorization to construct the levee including any Levee Access Easement or maintenance related agreements, shall be completed and accepted by the City. 11) Tucson Code Sec. 26-11.2(i): Resubmittal is required. Submit 2 copies of the revised improvement plan sheets, a copy of correspondence from USACE regarding any requirements within 404 area, a copy of the revised drainage report with a copy of the drainage addendum showing floodplain limits (Addendum #1), one copy of the **complete** LMT geotechnical report, the revised draft of the maintenance Agreement between all parties, copy of recorded construction, maintenance, and temporary construction easements, a copy of the revised Maintenance and Operation Manual, any structural calculations, a copy of the revised SWPPP, a copy of the special provisions report, and comprehensive response letter. It will be necessary to go over remaining comments in a meeting to assure complete resubmittal. I can be reached at 837-4934 if you have questions. Elizabeth Leibold, PE, CPM, CFM Civil Engineer Engineering Division Planning & Development Services Department |
| 03/02/2010 | SREEVES1 | CITY ATTORNEY | REVIEW | Needs Review | |
| 03/02/2010 | SREEVES1 | CONSTRUCTION ESTIMATE | REVIEW | Needs Review |
Final Status
| Task End Date | Reviewer's Name | Type of Review | Description |
|---|---|---|---|
| 04/26/2010 | CINDY AGUILAR | OUT TO CUSTOMER | Completed |
| 04/26/2010 | SUE REEVES | REJECT SHELF | Completed |